Cisco Live Transportation

## Cisco Live is the longest conference week in tech Cisco Live runs Sunday through Thursday — five days of keynotes, breakout sessions, partner pavilion, customer briefings, and the Customer Appreciation Event (CAE) on Wednesday night. That's longer than most major tech conferences (Dell Tech World, Red Hat Summit, AWS re:Invent are all 3–4 days). The transportation footprint is bigger, the booking windows are longer, and the dispatch demands are higher. ### Service tiers we offer for Cisco Live **Multi-day sponsor shuttle programs** — Continuous 40/56-passenger motorcoach service between sponsor hotels (Aria, Cosmopolitan, MGM Grand, Park MGM, Vdara) and Mandalay Bay. Typical setup runs Sunday afternoon through Thursday evening. Branded coaches, dispatch radio, optional on-site coordinator. Most Cisco partner sponsors run 3–6 coaches in rotation. **Cisco executive + customer EBC transport** — Stretch limousines, executive Sprinter vans, and luxury SUVs for Cisco executives, customer EBC delegations, and analyst meetings. The Executive Briefing Center sessions and partner advisory boards have tighter scheduling than the public sessions — vehicles stage early, drivers wait for the session-end, no improvising. **Customer Appreciation Event transport** — The Wednesday-night CAE is the largest single transportation event of the week. 20,000+ attendees moving in one window. We pre-stage coaches at Mandalay Bay for the venue run (Allegiant Stadium, T-Mobile Arena, or similar), plus return runs that re-stage at venue close for the hotel-rotation home. **Partner pavilion + off-site dinner transport** — Vegas tech-conference dinner spots (Eataly, Joe's, STK, Tao, Hakkasan, the Wynn restaurants). Party buses and 25-passenger minibuses pre-staged at Mandalay Bay's main entrance for partner hospitality dinners. Driver waits, no surge pricing, group returns together. **Airport transfer programs** — LAS pickup and drop-off across the whole Sunday-to-Friday conference span. Bulk programs for sponsor delegations, individual sedan service for executives. Flight tracking included. ## Why Cisco Live is logistically different Three things experienced Cisco Live event planners ask about: 1. **The Sunday arrival surge.** Most attendees arrive Saturday or Sunday for Sunday-evening welcome receptions. LAS taxi and rideshare gets overwhelmed in 2–3 hour blocks Saturday afternoon and Sunday morning. Pre-booked airport transfers eliminate that. 2. **Mandalay Bay's distance from the rest of the Strip.** Mandalay Bay is at the south end of the Strip — a 12–18 minute drive (worse during conference week) from the mid-Strip hotels where many sponsor groups stay. Shuttle programs are NOT optional for groups housed off-property. 3. **The CAE return surge.** The Customer Appreciation Event ends in a single window (10–11 PM most years). 20,000 attendees leaving simultaneously. Rideshare surge hits 5–8x. Pre-staged coaches are the only way to keep a delegation together. ## When to book Cisco Live commits Vegas vehicle inventory the earliest of any spring tech conference — sponsor programs often book 8–12 months out. The combination of multi-day duration, large attendee count, and the CAE single-night surge means premium operators set aside fleet capacity well in advance. Recommended booking windows: - **8+ months out:** Sponsor shuttle programs with 3+ coaches and branded options. Full selection. - **4–6 months out:** Customer / executive VIP transport. EBC delegation packages. - **60–90 days out:** Individual VIP transport, off-site dinner pre-stage. Limited availability for full days. - **30 days out:** Sedans and SUVs only. Larger inventory generally sold out. ## Pricing Cisco Live week pricing runs 35–70% above non-event-week rates — higher than the Dell Tech World premium because Cisco Live's longer duration commits more vehicle-days per booking. Typical price ranges: | Service | Range | |---|---| | LAS airport sedan one-way | $105–$185 | | Executive SUV one-way | $145–$245 | | Stretch limo, 4-hour minimum | $850–$1,400 | | 22-passenger party bus, evening (CAE return) | $1,450–$2,800 | | 40-passenger motorcoach, full day | $2,400–$4,200 | | 56-passenger motorcoach, full day | $3,000–$5,200 | | Multi-day sponsor program (4 coaches × 5 days) | $48K–$72K | ## Related event transportation - [Conference & event transportation hub](/conference-transportation/) - [Dell Technologies World transportation](/conference-transportation/dell-technologies-world/) - [Corporate transportation services](/services/corporate-transportation-services/) - [Airport transfer service](/services/airport-transfer-service-nationwide/)